Evacuation Procedures

When the order for evacuation has been given, the tenant warden, designated backup, and/or assistants must take the following steps:

• Follow the evacuation plan provided by the Irving Fire Department.
• Inform all personnel in respective areas as to when and where to evacuate.
• Be the last to leave, making sure all personnel have safely exited the area.
• Identify and give priority to the movement or evacuation of nervous, emotional, ill, and/or mobility-impaired personnel. A current list of these individuals should be maintained by the tenant warden and regularly updated for the Property Management Office.
• Do not use elevators for evacuation unless directed to do so by the Irving Fire Department.
• Assign assistants to:
• Assist any mobility-impaired personnel.
• Properly secure and safeguard special company records, original contracts, and negotiable instruments, and lock appropriate files, vaults, closets, desks, etc.
• Unplug appropriate electrical equipment, machines, hot plates, coffee makers, etc.
• Check for employee and visitor stragglers, turn off lights, and close office doors. Do not lock the door if the office is involved in a fire emergency.
• Establish and announce a rendezvous point where employees will meet for communication of emergency and/or re-entry information.
• Advise employees to bring with them their essential possessions, as people will not be allowed to re-enter the building during the emergency.
• Assure employees and visitors that emergency plans have been established and tested and personnel have been trained to handle an emergency evacuation. Remind everyone to remain calm and quiet during an evacuation so that everyone can hear and understand emergency instructions.
• When evacuation is complete, assemble and account for all personnel. Tally:
• Total number of employees moved and/or evacuated
• Total number of visitors moved and/or evacuated
• Total number of missing personnel
• Names of missing personnel

If the tenant warden determines that employees and visitors are in imminent danger, the tenant warden may exercise independent judgment and move and/or evacuate personnel without being given a specific route to follow. As soon as the group reaches a point of safety, please call the Property Management Office at 972-714-0499    .

For future reference by the Property Manager and security director, write a brief report covering your actions in response to the emergency, including any special problems or incidents encountered, and submit it in a timely manner to the Property Management Office. Retain a copy of the report for your records.

Remember:

Tenant wardens and their assistants and backups must demonstrate by their words and actions that they are capable of leading their employees and visitors to safety.